# Add and edit a program (https://docs.xraise.ai/accelerator/programs/add-and-edit)
This page explains the program form: every field, the questions, the apply route and the review flow. The form is at **Add a program** (/partner/programs/new) and at **Edit** on a program (/partner/programs/\[slug]/edit).
At this time, adding and changing programs is paused in the partner panel. If you open the form, you see this notice instead: "At this time, you can see the catalog and its listings, but you cannot add or change them." To add or change a program now, contact XRaise. You can see every value you stated on the **Details** tab of the program page. See [Programs](./index.mdx).
The rest of this page describes the form as it works when editing is turned on. Use it to understand what XRaise shows to founders, and what to send when you ask XRaise for a change.
## Who can use the form [#who-can-use-the-form]
* Your organization must be allowed to run programs. Otherwise XRaise takes you back to your **Dashboard**.
* You must be an **Owner** or an **Admin** of your partner team. A **Member (read-only)** sees "You have read-only access. A partner owner or admin can add a program."
* Catalog editing must be on. See the notice above.
## The review rule [#the-review-rule]
Every new program and every edit to a live program goes to XRaise for review.
* A new program starts in review. Founders cannot see it until XRaise approves it.
* An edit to a live program does not change the live copy. Founders see the live copy until XRaise approves the edit.
* An edit to a program that is still in review changes it at once. It stays in review.
XRaise does not send you an email about its decision. The program list shows the result. See [Programs](./index.mdx#tags-under-the-program-name).
## The form, section by section [#the-form-section-by-section]
{/* SCREENSHOT: /partner/programs/new | the top of the form with The basics section filled in */}
A field with a red star (\*) is required. A counter beside a field shows how many characters you used, for example "42 / 200". The counter turns red when the field is full.
### The basics [#the-basics]
| Field | Required | Limits | What it is for |
| --------------------- | -------- | ------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
| **Name** | Yes | Up to 200 characters. | The program title on the founder catalog and on the program page. Example: "Northbeam Fall Cohort". |
| **Subtitle** | No | Up to 160 characters. | "Grey tagline under the title." |
| **Categories** | Yes | Pick 1 to 6. | "They drive discovery." Founders filter and find programs by category. You pick from the XRaise list of program categories. When you have 6, you cannot pick more. |
| **What founders get** | No | Up to 120 characters. | "Your own money line, in your words. It is shown, never counted." Example: "Up to $500k". |
| **How long it runs** | No | Up to 80 characters. | "In your own words." Example: "12 weeks". |
| **Locations** | No | Up to 10 places, each up to 160 characters. | "Every place you state." Type a place, then press Enter or click **Add**. Click the x on a place to remove it. The same place cannot be added two times. |
If the categories do not load, the form shows "Couldn't load categories." with a **Retry** link.
### About [#about]
| Field | Required | Limits | What it is for |
| ---------------------- | -------- | ----------------------- | ------------------------------------------------------------------------------------------------------------------------------------------ |
| **About this program** | No | Up to 8,000 characters. | The description on the program page. Use the toolbar for bold, bullets and headings. Say who it is for, what founders get and how it runs. |
### The application window [#the-application-window]
| Field | Required | What it is for |
| ----------------------------------------------------------- | -------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Opens** | No | The date and time applications open. "Leave it blank if you have not stated a start." If the date is in the future, the program shows as **Opens (date)**. |
| **Rolling: applications are always open, with no deadline** | No | Tick it when the program has no deadline. The program shows as **Rolling**. |
| **Closes** | No | The date and time applications close. "Leave it blank if you have not stated a deadline." After this date, the program shows as **Closed**. |
Rules:
* When you tick **Rolling**, the form clears **Closes** and you cannot type in it. "A rolling program states no deadline."
* **Closes** must be after **Opens**. If not, the form shows "The close date must be after the open date."
* A blank **Closes** is not the same as **Rolling**. A blank close date shows as "Open, no deadline stated". **Rolling** tells founders that the program is always open.
* Dates use the time zone of your computer.
### How founders apply [#how-founders-apply]
**Where the application is filled in** is required. Pick one:
| Choice | What happens |
| ------------------------------------------ | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
| **In XRaise, through the questions below** | Dash, the XRaise assistant, answers your questions for the founder from the founder's profile and files the application. You decide each application on the **Applications** screen. |
| **On our site** | The apply button sends founders to your own page. Your questions show read-only on the program, so founders know what to prepare. |
When you pick **On our site**, the field **Your application page** shows. It is required.
| Field | Limits | Error text |
| ------------------------- | ------------------------------------------------------------------------------ | -------------------------------------------------------------------------------------------------------------------------------- |
| **Your application page** | A full web link, up to 500 characters, that starts with https\:// or http\://. | "Add the page founders apply on." / "Enter a full link, starting with https\://." / "Use a web link that starts with https\://." |
Founders never type into a form in XRaise. When they apply in XRaise, Dash fills the application from their profile and asks them only for what is missing. Dash can do this only when XRaise has turned on agent filing for the program. Every new program starts with agent filing off, and XRaise turns it on when it approves the program. The program page shows **Agent filing: On** or **Off**.
### Visibility [#visibility]
| Field | Choices | What it is for |
| -------- | --------------------------------------------------------------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Tier** | "Free: every founder can apply", "Plus: founders on Plus or Insider", "Insider: founders on Insider only" | Which founders can apply. **Free**: every founder. **Plus**: founders on Plus or Insider. **Insider**: founders on Insider only. The program page shows this as **Who can apply**. The default is **Free**. |
### What you'll ask for [#what-youll-ask-for]
This section holds your application questions. You can add up to 50 questions. The counter shows, for example, "3 of 50". At 50, the form shows "50 questions is the limit."
The grey box at the top explains what the questions do:
* With **In XRaise**: "These questions ARE the application." Dash answers them from the founder's profile and asks the founder for what is missing. The startup name is always collected.
* With **On our site**: the questions show read-only on the program, to tell founders what to prepare.
#### Profile fields [#profile-fields]
The box **Use profile fields where you can** explains that founders keep their XRaise profile up to date. A profile field on your form is filled from the founder's profile. You get more accurate answers, and founders finish faster.
* To add one, click **Add a profile field**, search, and pick a field. Fields are grouped under **Founder** and **Company**.
* A profile field question shows the tag **Profile field**. Its wording, answer type and choices are fixed, so every form asks for it the same way. You can only set **Required** or remove it.
* When you finish typing your own question, XRaise checks it against the profile. While it checks, you see "Checking the founder profile for a matching field…".
* If your question asks for profile fields, XRaise replaces it with those fields. It says "We replaced your question ... with ..." and gives the reason for each field. Click **Keep my question** to undo the replacement.
* If your question asks for a profile field that is already on the form, XRaise tells you the question number. Click **Remove this question** to remove the duplicate.
* If the check cannot run, you see "We could not check this question against the profile now. You can add a profile field below."
#### Your own questions [#your-own-questions]
Click **+ Add a question**. Each question has these fields:
| Field | Required | Limits and choices |
| ----------------------------------------------------- | ------------------------------------------ | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Question** | Yes | Up to 200 characters. Example: "Your AWS account id". |
| **Answer type** | Yes | **Short text**, **Long text**, **Pick one**, **Pick several**, **Number**, **Link**, **Email**, **Date**, **Yes / no**, **File upload**, **Location**, **Country**. |
| **Choices** | Yes, for **Pick one** and **Pick several** | One choice per line. Do not add "Other": the form adds an "Other" box to every choice question. If you add one, you see: 'Remove "Other". The form adds an "Other" box for free text to every choice question.' |
| **Upload options** | No, for **File upload** only | Tick the file types: PDF, JPEG, PNG, WebP, Excel (.xlsx), Word (.docx), PowerPoint (.pptx), CSV. Type **Max size (MB)** as a whole number. Leave both empty to accept JPEG, PNG, WebP or PDF, up to 10 MB. |
| **Rules** | No | Checks on the answer, for example a minimum or maximum, a length, or the earliest and latest date. The rules you can use depend on the answer type. If you change the answer type, rules that do not fit are removed, and the form says which. |
| **Help text** | No | "Optional. Shown under the question." Say where to find the answer or what format you need. |
| **Required: a founder can't apply without answering** | No | Tick it to make the question required. New questions are required by default. |
Click **Remove** at the top of a question to delete it.
## The buttons at the bottom [#the-buttons-at-the-bottom]
| Button | When | What happens |
| ----------------------------- | -------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Cancel** | Always | Goes back without saving. If you changed something, the browser asks you to confirm before you leave. |
| **Submit for review** | New program | Saves the program and sends it to XRaise. You see "Submitted. It's pending XRaise review." and go back to the list. The program shows **In review**. |
| **Save** | Edit of a program that is in review | Saves at once. You see "Saved. Your listing is updated and in review." |
| **Submit changes for review** | Edit of a live or waitlisted program | Saves your edit as a pending version. You see "Changes submitted. Your edits are pending XRaise review." The live copy stays until XRaise approves. |
| **Resubmit for review** | Edit of a program with **Changes requested** | Saves your changes and sends the program back to XRaise. |
The submit button is disabled until the name is filled, 1 to 6 categories are picked, the apply link is valid, the dates are valid and every question is complete. If XRaise refuses a value, the error shows under that field, and a message says "Couldn't create it" or "Couldn't save".
## The edit form [#the-edit-form]
The edit form is the same form, filled with the current values. Banners at the top tell you the state:
* **Changes requested**: "XRaise asked for changes: (reason)". Answer the reason, then click **Resubmit for review**.
* **Agent filing: On · set by XRaise** or **Agent filing: Off · set by XRaise**: a fact, not a control.
* **Pending changes**: "The editable values below are your pending changes. Saving replaces that pending version." Open **View current live version** to see what founders see now.
* **Live listing**: "Live listing: the current version keeps showing to founders. Your edits go live only after XRaise approves them."
* If an earlier edit could not be read, the form says "A previous edit couldn't be read and was discarded." The values are the live ones, and saving submits them fresh.
## The status buttons on a program [#the-status-buttons-on-a-program]
These buttons show beside **Edit** on the list and on the program page. Only one shows at a time. They are paused while catalog editing is paused.
| Program state | Button | What happens | Can you undo it? |
| ---------------------- | ----------------------- | -------------------------------------------------------------------------------------- | ------------------------------------------------------------ |
| Live or waitlisted | **Unpublish** | Founders can no longer see or apply to it. Any pending edit is dropped. | Yes. Click **Resubmit for review**. XRaise reviews it again. |
| Archived (unpublished) | **Resubmit for review** | The program goes back to XRaise for review. It goes live only when XRaise approves it. | Not needed. |
| In review | **Delete draft** | The draft is removed and XRaise stops reviewing it. | No. This cannot be undone. |
You cannot delete a program that was ever live. Unpublish it instead. You also cannot delete a draft that founders already applied to.
## How to tell XRaise what to change [#how-to-tell-xraise-what-to-change]
While editing is paused, send XRaise the program name and the fields to change. Use the field names on this page, for example **Closes**, **What founders get** or **Tier**.
## Common questions [#common-questions]
**Can I change a program into a perk?**
No. The type of a listing is fixed when it is created.
**Why is the Closes field greyed out?**
**Rolling** is ticked. A rolling program has no close date. Clear **Rolling** to type a date.
**Founders apply on my site. Why do I still write questions?**
Founders see them read-only, so they can prepare. If XRaise turns on agent filing, Dash can also use them.
**When does my edit show to founders?**
When XRaise approves it. Until then, founders see the live copy.