# Invitations (https://docs.xraise.ai/community/invitations) The **Invitations** screen is where you create the links that let founders join your community. ## Who sees this screen and how to get to it [#who-sees-this-screen-and-how-to-get-to-it] * Partner organizations that run a community. * Click **Invitations** in the left menu (/partner/invitations). * From the community overview, click **Invitations** under **Manage this community** (/partner/community/(community id)/invitations). Both addresses show the same screen. * **Owners** and **Admins** can create and revoke links. A **Member (read-only)** sees "You have read-only access. A partner owner or admin can create or revoke invitations." ## Community invitations and team invitations [#community-invitations-and-team-invitations] XRaise has two kinds of invitation. Do not mix them up. | | Community invitation | Team invitation | | ------------- | -------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------ | | Where | **Invitations** screen | Partner [Settings](./settings.mdx) screen | | Who it is for | Founders who join your community | People who work with you in the partner panel | | How it works | A link you copy and share yourself. Anyone with the link can use it, up to its limits. | An email to one address, with a role: **Member (read-only)** or **Admin (can edit and invite)**. | | What it gives | Membership of your community | Access to your partner panel | ## What the screen shows depends on visibility [#what-the-screen-shows-depends-on-visibility] ### Public community [#public-community] {/* SCREENSHOT: /partner/invitations | a public community with the share panel */} A public community does not need invitations. Anyone signed in can join from the landing page. The screen says: "This community is public, so it is joined from its landing page rather than by invitation." The panel **This community is public, share its page** shows the landing page link, with two buttons: * **Copy link**: copies the link. You see "Link copied. Anyone signed in can join from this page." * **Open page**: opens the landing page in a new tab. You cannot create an invitation link for a public community. To control who can join, change **Visibility** to **Invite only** in [Community settings](./community-settings.mdx). Links created before the community became public still work. They stay in the list, and you can revoke them. Revoking them changes who can enter only if the community becomes invite only again. ### Invite only community [#invite-only-community] {/* SCREENSHOT: /partner/invitations | an invite-only community with the create form and two links in the list */} The screen says: "Invite founders into this community. Each invitation is a link you can copy at any time from the list below." ## The create form [#the-create-form] | Field | Required | Limits | What it does | | ------------- | -------- | ---------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------ | | **Link path** | No | 3 to 64 characters. Lowercase letters, digits and single hyphens only. | The end of the link, after /community-invitations/. Example: spring-cohort-2027. Leave it empty and XRaise makes a random one. | | **Expires** | No | A date and time. | After this time, the link stops working. Empty means it never expires. | | **Max uses** | No | A whole number, 1 or more, up to 100,000. | How many people can join with the link. Empty means "Unlimited". | Error texts for **Link path**: * "Use 3 to 64 characters." * "Use lowercase letters, digits and single hyphens only." * "This link path is already in use. Choose another one." A link path can be used only once, also after its link is revoked. ## How to create an invitation link [#how-to-create-an-invitation-link] 1. Click **Invitations** in the left menu. 2. Optional: type a **Link path**. 3. Optional: set **Expires** and **Max uses**. 4. Click **Create invitation**. 5. The dialog **Copy your invitation link** shows the link. Click **Copy link**. 6. Click **Done**. 7. Send the link to the founders you invite. You can copy the link again at any time from the list. ## The invitation list [#the-invitation-list] Each link shows: * Its state, as a tag: **Active**, **Expired**, **Used up** or **Revoked**. * How many times it was used, for example "3 / 10 used". * "Created (date) ยท Expires (date)" or "Expires never". * The link and **Copy link**, for an active link only. * **Revoke**, for an active link and for owners and admins only. | State | Meaning | | ----------- | ---------------------------------- | | **Active** | The link works. | | **Expired** | The **Expires** time has passed. | | **Used up** | The link reached its **Max uses**. | | **Revoked** | Someone revoked the link. | Some older links do not show their address, because XRaise did not keep it at the time. They still work until they expire, run out or are revoked. ## How to revoke a link [#how-to-revoke-a-link] 1. Find the link in the list. 2. Click **Revoke**. 3. Read the dialog **Revoke this invitation link?**. 4. Click **Revoke link**. You see "Invitation revoked". You cannot restore a revoked link, and you cannot use its link path again. People who already joined with the link stay members. ## What a founder sees [#what-a-founder-sees] 1. The founder opens the link. 2. XRaise shows your community and asks them to sign in, if they are not signed in. 3. The founder accepts the invitation and becomes a member. A link that expired, ran out or was revoked does not work. A suspended member cannot join with any link. A link into an archived community does not work. ## Common questions [#common-questions] **Does XRaise send the invitation by email?** No. You copy the link and share it yourself. **Does a person who is already a member use up a link?** No. A use is counted only when someone new joins. **Can I change the limits of a link?** No. Revoke it and create a new one.